Ofertas de Empleo

FIELD COORDINATOR UKRAINE

ONG y servicios sociales

Coordinador(a)

Vacantes: 1

Publicado: 14/05/2018

Finaliza: 13/07/2018

MdM is currently implementing an emergency response program in the Eastern part of Ukraine (Luhansk and Donetsk oblasts, government and non-government controlled areas – GCAs and NGCAs). A field team has been in place since June 2015, partly based in the capital city of Ukraine (Kyiv) and in the administrative head of the government controlled area of the Luhansk oblast (Severodonietsk) and is now implementing activities in order to:
• Restore access to primary healthcare services for displaced and host populations.
• Improve specialized care for survivors of sexual and gender based violence for displaced and host populations
• Improve access to mental health and psychosocial support for displaced and host populations

Under the responsibility of the General Coordinator, the Field Coordinator will supervise the overall field project team and ensure close collaboration between logistic, medical, mental health and administrative departments and good team spirit.
S/he will ensure smooth implementation of the project in GCA, according to project proposal including budget monitoring of activities, coordination with others NGOs and government bodies.
Ensure team security and safety and compliance with security regulations for the staff under her/his own responsibility
Assess continuously the humanitarian and security situation in the field and timely inform the general coordinator.

GEOGRAPHICAL SCOPE OF INTERVENTION
The successful candidate will be based in Severodonetsk (Eastern Ukraine), travelling frequently in the region.

ORGANIZATION CHART
The Field Coordinator reports directly to the General Coordinator.
S/he manages directly the support and program team in the Luhansk oblast (GCA) with the technical support of the country coordination team (medical coordinator, mental health coordinator, logistics coordinator, administrative coordinator).

FUNCTIONS
1. Base Management
• Ensure adequate information flow within the different teams
• Oversee and coordinate the general functioning of the bases and all departments / services
• Create/maintain a “team spirit” within the different departments and amongst the staff
• Ensure good collaboration, mutualisation, coordination and analysis with other projects if needed
• Provide good working conditions for all team members
• Train/Accompany the direct team members in their duty

2. Program management
• Good planning and implementation, create tools for use by whole team, support team communication, efficiency and effectiveness with tasks
• Ensure the implementation of the program in Luhansk oblast GCA and its follow-up in its different aspects: logistical, administrative and activities.
• Continuously assess the needs & adjust the programmes to the needs in collaboration with the coordination team.
• Contribute to the definition / revision of MDM strategy in Ukraine, draw up scenarios and proposals, and support the budget creation/revision for future/new activities in collaboration with the coordination team and relevant departments

3. Logistics/Finance/Administration
• Ensure familiarity with donors compliance issues, ensuring all projects are acquiescent with these and MdM procedures
• Ensure appropriate administrative, financial and logistical MdM systems/procedures are in place (with AdminCo and LogCo support), maintained and adhered to so that all support functions are carried out effectively and efficiently
• Ensure regular communications are maintained between the different departments and act as a mediator when necessary.
• Responsible for accurate budget control and financial forecasts at the project site in line with project proposals
• Monitor expenditure and budget compliance on a regular basis, report any concerns to the Administrative Coordinator and develop plans to mitigate any under or over expenditure at project level.
• Ensure, in coordination with the Administrative and Finance Coordinator that financial needs are well planned according to activities workplan

4. Human Resource Management
• To be responsible for the well-being of all team members; conduct regular team building activities.
• Where relevant, contribute to recruitment and selection of staff
• Responsible for the disciplinary and grievance procedures of the national team under his/her line management
• Maintain good inter-team communications, engender good team dynamics, and take suitable action when problems occur
• Support team members professionally and monitor and support stress management, including regular documented team meetings for planning and reporting purposes
• Carry out appraisals as per MdM standard requirements and procedures
• Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed
• Responsible for capacity building and training of national personnel in collaboration with all technical coordinators (MedCo, MHCo, AdminCo, and LogCo)

5. Representation
• Carry out representation with other NGOs, UN agencies, local government bodies, donors and other relevant parties with the agreement of the General Coordinator
• Participate on a regular basis to all relevant meetings and be collaborative and build a strong relationship with all partners working in the area. Report to General Coordinator
• When relevant and with the General Coordinator approval, represent MdM to donors, authorities, NGOs and other parties as necessary.

6. Safety and Security Management
• Make sure the team security and safety is ensured in accordance with MDM security plan & rules
• Ensure security surveillance in a highly changeable and volatile environment in collaboration with the coordination team and report to the General Coordinator.
• Proactively monitor the political, military and security situation in the project areas and update the Logistic Coordinator / General Coordinator accordingly.
• Ensure that appropriate security guidelines are developed, communicated, adhered to, and regularly reviewed with the Logistic Coordinator / General Coordinator accordingly.
• Ensure timely and accurate security / incident reports are sent to the Logistic Coordinator / General Coordinator.

7. Reporting
• Elaborate monthly coordination report with the coordination team
• Ensure weekly contacts with General Coordinator
• Contribute actively to proposals & reports to donors


This list of activities is not exhaustive and may change depending on the situation.



REQUIRED QUALIFICATIONS
Academic: University Degree. Valuable: Master in International Cooperation and/or Humanitarian Aid
Desirable: Post-Graduates studies in Public Health, Humanitarian Medicine or similar.
Others qualifications: Projects Management and HR management.


REQUIREMENTS
Language requirements: Fluent English (written and spoken). An important asset: Russian/Ukrainian
Computer requirements: Office Package.



EXPERIENCE
• Experience with an international NGO working in emergency contexts, managing programmes, preferably within the health sector
• Previous experience of project planning and budget holding; proposal and report writing.
• Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives and indicators etc.)
• Strong leadership skills and a supportive management style (experience managing national and expatriate staff)
• Experience of security management at the field site level
• Confident and proficient in the use of MS Office


COMPETENCE PROFILE

• Ability to work under a minimum of supervision
• Willing to live and work in challenging conditions
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Strong problem solving and organisational skills in day to day and crisis situations
• Ability to classify and to manage priorities
• Listening and diplomacy skills
• Strong communication (written and spoken) and interpersonal skills with experience in managing a diverse team
• Team spirit and networking skills
• Cultural awareness and adaptability
• Capacity to work and to live in tense conditions (proximity to an armed conflict, unstable situation for NGOs)
• Strict compliance with the safety protocols established for the country and MdM mission
• Alignment with principles and ethics of Medicos del Mundo
• Identification with the lines of work, values and mission of Médicos del Mundo


AVAILABILITY
Inmediate incorporation (June 2018)
Contract length: 6 month (with possibility to extension)

SALARY
Medicos del Mundo’s Salary charts

Detalle Oferta:

Area de trabajo:
Cooperación internacional
Comunidad Autónoma:
Provincia:
Lugar de Trabajo:
based in Severodonetsk, Ukraine
Duración Contrato:
Jornada
Jornada Completa
Tipo de contrato
Contrato Por Obra Y Servicio
País:
Ucrania
Ubicación en el extranjero:
based in Severodonetsk, Ukraine

Requisitos

Requisitos Mínimos:
Experience with an international NGO working in emergency contexts, managing programmes, preferably within the health sector
• Previous experience of project planning and budget holding; proposal and report writing.
• Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives and indicators etc.)
• Strong leadership skills and a supportive management style (experience managing national and expatriate staff)
• Experience of security management at the field site level
• Confident and proficient in the use of MS Office
Experiencia Mínima:
3 años
Estudios mínimos:
Licenciatura
Situación Académica:
Completado
Dominio de Informática:
Título obtenido: